News & Updates
Sec. 282. (a) "Physician", except as provided in subsections (b) and (c), means a licensed physician (as defined in section 202 of this chapter). (b) "Physician", for purposes of IC 16-41-12, has the meaning set forth in IC 16-41-12-7. (c) "Physician", for purposes of IC 16-37-1-3.1 and IC 16-37-3-5, means an individual who: (1) was the physician last in attendance (as defined in section 282.2 of this chapter); or (2) is licensed under IC 25-22.5.
As added by P.L.2-1993, SEC.1. Amended by P.L.156-2011, SEC.8. .
Physician last in attendance
Sec. 282.2. (a) "Physician last in attendance" means the individual who pronounced the time of death for a deceased individual. (b) For purposes of IC 16-37-3, the term includes an individual who holds any medical license issued under IC 25-22.5.
As added by P.L.156-2011, SEC.9.
As of January 1, 2011, all deaths in Indiana must be recorded using the Indiana Death Registration System (IDRS). All births in Indiana be must recorded using the Indiana Birth Registration System (IBRS).
As of January 1, 2011, all fetal deaths in Indiana must be recorded using the Indiana Fetal Death Registration System (IFDRS).
Password resets (except for Fetal Deaths)
please contact IOT Helpdesk at 1-800-382-1095 Monday through Friday 6:00AM - Midnight Saturday, Sunday and Holidays 7:30AM - 3:30PM
Application assistance / Fetal Death Passwords
please contact the Electronic Registrar Helpdesk 317-233-7989. Monday through Friday 8:00AM - 4:30PM or email: VRHelpdesk@isdh.in.gov.
Welcome to IDRS
Our goal is to provide you with the technological tools that increase the accuracy of processing death certificates at the same time reducing costs. To assist you in understanding how the Indiana Death Registration System works, we have developed some common Frequently Asked Questions.
Under Indiana law, the funeral director is responsible for “initiating” or starting the death record. Once the funeral director completes the information for which they are responsible, the record is “released” to the medical certifier. That could be a coroner, local health officer or physician. The IDRS sends an email notification to the medical certifier and up to three additional individuals “cc” (as designated by the medical certifier) that a record is waiting for them in the IDRS. The medical certifier logs into the IDRS, either enters the data for which they are responsible or reviews the data that one of their support staff has entered. Support or administrative staff of funeral homes and physicians’ offices are able to have access to the IDRS if they complete a User Agreement. That allows them to enter in the information first then the funeral director or medical certifier reviews it. If the information is correct they enter their 4 digit PIN. It is that PIN that serves as the electronic signature.
Once the death record is signed by the funeral director and medical certifier, it is electronically submitted to the local health department as required by law. The local health department reviews it and if complete, accepts it sending it on to the Indiana State Department of Health. Once ISDH accepts it, the death record is fully filed and ready for issuance by the local health department and the ISDH. This is the same process flow of the paper records but the IDRS is a more secure and efficient system.
To have access to the IDRS, a User Agreement must be completed and submitted to ISDH. A username, password and PIN, if applicable, is then emailed to the User. Information on the IDRS and the User Agreement forms are on the IDRS Services tab.
IBRS/IDRS/IFDRS user agreement form
FOR YOUR CONVENIENCE:
The new IBRS/IDRS/IFDRS user agreement form is now available in a fill-able .PDF format. Users are now able to complete this form, print it out, sign it and fax the completed/signed document to the Electronic Registrar Helpdesk (317-233-5956) for final processing. Users may also mail their completed forms to: Indiana State Department of Health, ATTN: Vital Records, 2 North Meridian Street, Indianapolis, IN 46204. This change will improve accuracy and expedite the account setup process.
Registered Users in IDRS